This Express Action lets you allocate table and seating assignments for meal or event functions within EventsAir.
Table Plan Layout
This is where you can select a specific function and view the Table Plan Layout you created in the Functions Module.
- Use the Select Function drop-down list to select the desired Function Table layout.
- Use the Show Seat Numbers check box to display seat numbers on each table on the layout.
- Use the Table Filter to locate a specific table and seat.
Attendee Allocation
On the right side of the screen is the Attendee Allocation view. This is where you can view attendees who have registered for this particular function. Options include:
- Search - lets you search for all attendees registered for the specific function.
- Search Filter - lets you filter for a specific subset (like a region, chapter or special registration group. This is helpful to arrange seating together).
- Allocate - if you are in the unallocated view, this option lets you choose attendees to place at tables, and selecting Allocate will assign the chosen attendees to tables and seats.
- Unallocate - if you are in the Unallocate view, this option lets you choose attendees to remove from tables, and selecting Unallocate will remove the selected attendees.
- Randomize - available only in the Unallocated view, Randomize will sort the list of attendees into a random order.
Drag and Drop
In addition to the automated allocation function, you are also able to select one or more attendees on the right side and drag & drop the attendees onto specific tables and seats.