In Application Setup - LIBRARIES, you'll find many different options to create re-usable elements for all your events.
Dietary Requirements
Set up a library of dietary requirements that can be selected at the event level and presented to attendees to select during online registration (or assigned in the Attendee Panel). These requirements can be reported on and shared with food and beverage vendors in reports or through the Dietary Requirements Portal.
Amenities
Set up amenities and facilities that can be associated with hotel suppliers. These are for your internal reference and appear in the Global Hotel Set Up report under Supplier Reporting.
Hotels & Suppliers
- Preferences - Turn on Brand & Chain functionality here.
- Brand & Chain - Set up global Brands (e.g. Hilton, Best Western) here, along with their various chains that fall under that brand.
- Supplier - If you use the same suppliers (hotels) across many events, set up details of their usual room types here. You can press Add Standard Rooms to easily add the room types you have already configured under Room Types.
Room Types
- Create standard, re-useable Room Types that can be linked to your global Suppliers.
Click here to view additional information about setting up Room Types.
Currency Library
This library is used when you plan to open registration to attendees paying in different currencies. Here, you are able to create a library of different currencies you plan to use, and assign the default currency symbol for each currency.
You will create specific currency libraries within a specific event, including the estimated exchange rate.
Language
This is where you can define master language translation tables that can be applied to the following:
- Interactive Sites
- Merge Docs
- Attendee Apps
- Organizer Apps
- Portals and Apps found in the App Store
In each category, you are able to define translations for specific sections, or the entire area that you are editing.
Each translation table will consist of the Original Text generated by EventsAir, and the right column will contain your translation.
Countries
You can create multiple Country Lists in Libraries. You can also copy an existing list to use as a base.
- Application Setup – Office: When a Country List has been selected, the associated countries appear in the drop-down menu.
- Event - Select a Country List, then save.
- Interactive Site & Contact - Only countries from the list selected for that event will appear in drop-down menus.
- Office, Contact, Presentation Affiliation, Accommodation (hotel), Supplier: You can also add a country using the drop-down menu if it doesn’t already appear in the list.
- If you only have one country list, this will be added by default to all your events.
- If you have more than one country list, you’ll be prompted to choose the correct list when you set up your event.
- Country lists support UTF-8 characters (e.g. Asian languages, Arabic, etc).
Ports Library
A pre-defined library of ports and airports (used by the Travel module), which you are able to edit as needed.
Carrier Library
A pre-defined library of carriers (used by the Travel module), which you are able to edit as needed.