We’re looking at more tools for this for the future, but in the meantime:
Option 1 – You can instruct one attendee to book the room, and add in the “sharing with” field to your registration site, so they can put in the name of the person they’re sharing with. The downside to this is that only the person who’s booked the room will have it in their itinerary.
Option 2 / 3– Set up a pretend room, and you can do one of two things:
– You call the pretend room something like “I’m Sharing With Someone”. Then you ask one person to book the real room, e.g. Double Room, and the person they’re sharing with books the “I’m Sharing With Someone” room. You’d also add the ‘Sharing with” field and ask both people to fill it in. You would cross check it and make any adjustments required. That way, they can both get the hotel details in their itinerary.
- The other option is that you set up the pretend room as “Double Shared Room”, for example, and so this looks like a real room to your attendees. Anyone who’s sharing books this ‘room’, and indicates who they want to share with (e.g. via “Sharing With”). However, there’s no inventory allocated in the back end to this pretend room. Then you manually change one of your ‘pretend room' sharing pairs over to a real double room booking.
There’s no one perfect way but those are the current options we’d recommend.