Accounting Preferences is where you will configure the EventsAir accounting and budgeting system to best fit your business requirements.
Details Tab
The Details Tab gives you many options, including:
- In Budget Amount - Include Tax or Exclude Tax in the Actual column on the Budget screen.
- Optional Tabs:
- Miscellaneous Invoicing - enable or disable Miscellaneous Invoicing.
- Optional Features:
- Supplier Invoice Management - this enables the recording of expenses in the Accounting Panel.
- Allow Expense Accruals - this enables accrual accounting in the Accounting Panel.
- Expense Approval - selecting this enables an approval checkbox in the Expense Management option in Accounting.
- Job Codes - enable use of Job Codes. Job codes are used to create sub-categories of expenses, which are useful in many circumstances:
- A Venue cost category which can be assigned to different classes in the CE module. (Larger rooms incur higher costs.)
- A Catering cost category which can be sub-divided into different parts of a conference, such as Pre-Conference Workshop, Conference, or Post-Conference Workshop.
- Manual Journal - this option enables manual journal entries, a useful tool for correcting expense entries assigned to incorrect categories.
- Export Data - this option will prepare spreadsheet exports in formats accepted by many accounting systems. You can further specify:
- Export To - the format of the file you want created.
- Exclude Supplier Payment Journals
- Miscellaneous Charges Default Taxes - this is where you can define which taxes will be applied by default to Miscellaneous items.
Master Accounts
Here you will tell EventsAir which account codes/numbers your company uses for:
- Debtor Account
- Creditor Account
- Bank Account (you can set up multiple of these by pressing the plus sign)
- Accrued Creditors Account
- Default Tax Collected Account (you can set up multiple of these by pressing the plus sign)
- Default Tax Paid Account (you can set up multiple of these by pressing the plus sign)
- Retained Profit Account
- Currency Variation Account