Sectors is where you define specific routes that you may have arranged or know that your attendees will be using. This speeds up the booking process since sectors include known multiple flights and routes coming in to your location. When setting up a sector, you would define:
- Name - name of sector.
- Travel Type - as previously defined.
- Flight Number
- Carrier - selected from predefined list that you can edit as needed.
- Class
- Departure date and ETD
- Arrival date and ETA
- Port - airport or port name.
- Terminal - terminal location.
- Booking reference - tracking number issued by the carrier.
- Amount - cost of the travel.
- Tax
- Inventory - useful when you have arranged group travel.
- Optional Alert - receive an alert when the number of tickets remaining falls below a set limit.
- Comment - include any extra notes you require here.
Advanced Sector Details
There are several options you can set in the Advanced section of Sector setup:
- Unique Code - sets a code for back end use.
- Allow Over-Allocation - check this box if you wish to allow over-booking of travel sectors.
- Hide Over-Allocation Warning - this option turns off the warning screen.
- Valid Payment Statuses - limit the Payment Statuses (No Charge, Deposit, etc.) that can be used with this Sector.
- Invoice Group - lets you assign a specific code to each invoice group, for easy tracking and reporting.
- Credit Hours / Points - lets you assign credit hours or points.
- Tax - lets you assign any travel taxes as required by your region.
- Cancelation Fee and Tax - lets you define cancelation fee percentages against assigned taxes.
- Expected Costs - This is where you are able to define one or more cost items to be associated with this travel sector. For example, you may wish to associate different costs for this travel sector including airline tickets, or staffing expense categories. These costs can be viewed in Supplier Invoice Management.