Agenda Activity / Break is virtually the same as setting up Functions or Sessions. The following fields are available to configure:
- Name - the name of the activity/break.
- Date - the date of the activity/break.
- Start and End Time - the start and end times for the activity/break.
- Overview - a brief description of the activity/break.
- Details - a more detailed description of the activity/break.
- Expected Attendees - an optional field where you can enter an estimated number of attendees.
- Track - you can assign a track number from 1-99 if the activity or break is specific to a track.
- Options:
- Do not Publish to Attendee App
- Do not Publish to OnAIR
- Do not Publish to Event Websites and Portals
- Do not Publish in My Agenda
- Allow attendees to indicate attendance
- Location - select the location as was defined elsewhere in EventsAir. Click here for more information.
- Room Setup - this field can accept information about seating, podium, and other room layout options.
- Food & Beverage - enter any planned food & beverage here.
- Agenda Color - lets you define text color and background colors viewed on the agenda.
- Bold Checkbox - checking this box will bold the title of the agenda item.
- Comment - strictly for organizer use, it is not published anywhere.
A/V Tab
Once you create some A/V items under Setup, Functions, Audio Visual, the A/V Tab becomes available here. A/V items can be assigned to this specific activity/break from this tab.
These A/V items are then associated with the specified activity/break and will become available on Run Sheets.
Sponsors Tab
You can select a sponsor for the activity/break from your pre-set sponsor list here.
Access Control Tab
You can enable access control here. You can also select a group to track, and add a message to appear when access it denied.