The Advanced Details tab in the Function Setup Panel provides extremely useful options that you may wish to take advantage of. These advanced details provide you with expanded capability for the following:
- Unique Code - you can optionally assign a unique code, if required for internal operations.
- Valid Payment Status - the default payment statuses are Purchase, Inclusive, Complimentary, and Canceled. You can also enable additional payment statuses, such as:
- No Charge
- Own Expense
- Invited
- Not Attending
- Not Required
- Deposit
- Charge to Another Contact
- Split Charge
- Waitlist Purchase
- Waitlist No Payment Required
- Record individual function date and time during data entry - exactly as the name implies, you can capture and report the exact time and date each attendee signs up for the specific function. This can be useful if you are assigning seats, for example, on a first-come, first-served basis.
- Names for all guests will be recorded - this option is extremely useful when you are selling multiple tickets to a tour or event to the main attendee. This option will collect the name for each family member or guest the attendee is buying tickets for. This option is useful for:
- Dinner tickets
- Tour tickets
- Transportation tickets
- Any function where you want to generate a list of attendees by name
- Record ticket numbers - the built-in ticket generator in EventsAir can create unique ticket numbers assigned to each ticket sold. They will be printed on the actual tickets you produce and can be reported in a Functions report as well.
- Enable Golf Management - This option will let you specify:
- Cart or Caddie Details
- Shotgun or Tee Time Start information
- Once enabled, you will be able to collect golf event details for efficient management and planning needs.
- Enable Table Allocation - turn on Table Allocation, and the Floor Plan editor here.
Expected Costs
This is where you are able to define one or more cost items to be associated with this Function Type. For example, you may wish to associate different expense categories for a function such as an opening night gala. This function could have costs for catering, venue hire, alcoholic beverages, entertainment, decor and more. These costs can be viewed in Supplier Invoice Management.