The Travel module in EventsAir lets you manage a variety of travel aspects, including tracking in-bound and out-bound flights, handling airport transfers, and providing detailed itineraries with multiple flights. Fully independent travellers (FIT) and group travel is easily catered for, including seat blocks with airlines.
Items you can manage in Travel include:
Details Tab
- Sectors - Sectors are where you define specific routes that you may have arranged or know that your attendees will be using. This speeds up the booking process since sectors can include multiple flights and routes coming into your location.
- Travel Type - Travel Type lets you define categories of travel, such as Coach, First Class, Domestic, International, Rail, Bus or whatever categories that you specify.
- Payment Status
- Adjustment
- Taxes and Total Charge
- Invoice Note - if you enabled this in Financial Setup/Preferences, you will be able to add a attendee-specific note relating to the charge in this field. This note is displayed on the actual generated invoice next to the total amount due.
- Flight Number
- Carrier (or airline name)
- Class - (e.g. Coach, or First Class)
- Departure and Arrival Dates
- Departure and Arrival Ports (or airports)
- Supplier Notification Status - lets you indicate if this is a new, amended or cancelled booking.
- Booking Reference
- Passengers - list their names, and if available, member numbers.
- Comment
Itinerary Tab
- Replace Standard Itinerary Information - if you check this box then this itinerary will overwrite the standard flight itinerary text for this specific attendee. Otherwise, your additional itinerary information will be added to the standard flight itinerary information (configured in Travel Setup).
Booking Notes Tax
This is where you can add additional notes or comments specific to the current travel booking.
Notification History Tab
This is where you can track any confirmation and other travel-related communications.
Tax Tab
The Tax Tab shows taxes that have been applied, or you can add a tax to the currently selected flight.
Importing Travel Details
If you work with an external travel agency, they may be able to use the Trondent GDS Interface. All records created by your travel team can be directly imported into this record.
You are also able to import travel details for your attendees from a spreadsheet you create yourself.