EventsAir Education Resources
Table of Contents
Table of Contents
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Glossary
Before you start
What's possible in EventsAir?
The EventsAir Opening Screen
Exploring the Opening Screen
Global Reporting
Different EventsAir Modes
User Tools (icons on the top right)
Contact Locator Tool
Project Overview
AIRDrive (cloud storage)
Overall settings & preferences
Before your first event - plan and manage overall settings
Application Setup
Application Setup - System Setup
Application Setup - Advanced Setup
Application Setup - Libraries
How-To Guides
Quick-start guides
Creating an event - basic checklist
Create your event website
Create an interactive (registration) site
Create an Attendee App
Create an Organizer App
Create a Name Badge
Group Management - Quickstart Guide
Sponsorship Management - Quickstart Guide
Quick-start guides - useful tools & tips
The drag-and-drop builder
Searching and Filtering
Image Management in EventsAir
Localization (language variations for sites, emails, apps & portals)
Personalized Links (Auto Login Tokens)
Using Logic in your Interactive Site
Data Protection Quick Guide
Using Multi-Currency in EventsAir
Detailed How-To Guides
Managing Presentations and Abstracts
Managing Exhibitions & Trade Fairs
Managing Groups
Tips for VIP and elite group management
Membership Management (Membership Contact Store event type)
Accounting in EventsAir - Overview
Meeting Matching tools
How to create and use a Contact Store
Managing Attendees (incl Presenters, Exhibitors & Sponsors)
Attendee management - overview
Attendee Panel - Modules
Attendee Panel - Contact Module
Attendee Panel - Notes Module
Attendee Panel - Marketing Module
Attendee Panel - Communications Module
Attendee Panel - Registrations Module
Attendee Panel - Agenda Module
Attendee Panel - Functions Module
Attendee Panel - Accommodation Module
Attendee Panel - Travel Module
Attendee Panel - Presentations Module
Attendee Panel - Exhibitions Module
Attendee Panel - Sponsorship Module
Attendee Panel - CE Courses Module
Attendee Panel - CE Credits Module
Managing Attendee Financials
Attendee payments
Attendee invoices
Attendee refunds (including credit notes)
Attendee Audit Trail and Receipts
Attendee Tools
Overview
Cancel Attendee
Name Badge (individual)
Online Activity Log
PDF Merge Doc
Replace Attendee
Site Auto Login
Manage Dietary Requirements
Attendee Engagement (polls, Q&A, EventStream)
Live Q&A and Live Polling
EventStream Social Network
Gamification using EventStream Engage
Tips for going on-site
Preparing to Go Onsite with EventsAir
Setting up Kiosk Mode in a Chrome Browser
Going Onsite - FAQs
Self Check-In and Check-Out
Using location beacons
Security, Privacy & Data Protection
PCI compliance - overview
GDPR Compliance Checklist
EventsAir's Data Protection Toolkit
Setting up Single Sign-On (SSO) for users with Azure Active Directory
Other detailed guides
How AIRCast streaming costs are calculated
Exhibitor Lead Management in EventsAir
Best Practices for Canceled & Postponed Events
Live Streaming a Zoom Meetings Presentation via YouTube or Vimeo
EventStream Game API (Version 2.0)
List of various detailed guides
Create an event (settings)
Which button does what
The EventsAir Panels
The event dashboard
Your Event Dashboard
Data Protection Widget
Setup Panel (set up your event)
Setting up modules (Registration, Functions, Accommodation, Exhibitions etc)
Payment Statuses, Payment & Cancelation (various modules)
Managing waitlists (various modules - setup)
Discount Codes (various modules - setup)
Contact module (setup)
Notes module (setup) - note types
Marketing module (setup) - marketing tags
Surveys module (setup)
Registrations module (setup)
Functions module (setup)
Function Preferences
Function Groups
Function Payment and Cancelation Policy
Setting Up Functions
Advanced Function Details
Location and AV Settings
AV and Run Sheet Tabs
Table Plan
Table Allocation Options
Fee Types and Additional Settings
Guest Name Management Options
Accommodation module (setup)
Accommodation Preferences
Accommodation Payment and Cancelation Policy
Hotel Setup
Hotel Setup
Add Room Type
Sub Blocks
Travel module (setup)
Travel Preferences
Travel Payment and Cancelation Policy
Travel Type
Travel Sectors
Presentations module (setup)
Presentation Preferences
Language and Sign Language Interpretation
Session Setup
Concurrent Session Block Setup
Presentation Settings
Presentation Checklists
Presentation Documents
Session Roles
Review Criteria
Review Panel
Location and Audio Visual Settings
Exhibition module (setup)
Exhibitions - Overview
Exhibition Preferences
Floor Plan - Exhibitions
Stand Type
Complimentary and Paid Registrations for Exhibitors
Stand Numbers (and Details)
Additional Charges
Exhibitor Checklist
Exhibitor Documents
Virtual Exhibition Hours
Suggested Lead Management Questions
Sponsorship module (setup)
Sponsorship Preferences
Sponsorship Options
CE Courses module (setup)
CE Courses
Preferences
CE Courses Payment and Cancelation Policy
Classifications
Course
Optional Course Tabs
Credits (Credit Types)
Course Locations
System Setup - Event
System Setup - Brand Editor
System Setup - Financial Settings
Advanced Setup - Accounting
Advanced Setup - Packages
Advanced Setup - Project Manager
Advanced Setup - Run Sheet
Advanced Setup - Name Badge Editor
Advanced Setup - Custom Fields
Agenda Panel
Creating an Agenda
Adding Agenda Items
Agenda Builder
Agenda Heading
Agenda Function
Agenda Session
Agenda Activity / Break
Agenda Information
Attendee Panel
Attendee Management
Action Buttons
Deleting an Attendee Record
Attendee Photos
Change Logs
Data Processing Log
Access Log
Pinned Record Sharing
Searching Attendee Records
Reporting Panel
Reporting Overview
Create Quick Report
Editing Reports
Report Preview
Custom Report Store
Communications Panel
Communications Panel - overview
Communications Panel - Marketing Merge Docs
Communications Panel - Confirmation Merge Docs
Using Surveys
Social Media Marketing
EventStream Manager
EventStream Manager
EventStream Engage Definitions
Creating Goals
Defining Badges
EventStream Engage in the Attendee App
EventStream Engage in the EventsAir App Store
Prizes and Coins
Alerts Panel
Alerts
Configuring Alerts in EventsAir
Accommodation Alerts
Event Alerts
Inventory Alerts
Project Alerts
Accounting Panel
Accounting
Account Inquiry
Budget
Export Manager
Journal Entry
Supplier Invoice Management
Supplier Payment
Supplier Audit Trail
Project Panel
Event Project Manager
Add Project
Add Task
Import and Export (Project Manager)
Project Filter
Promote and Demote
Re-Assign Project Members
Re-Assign Project Task Dates
Run Sheet Panel
Add Task
Re-Assign Team Members
Import and Export (Run Sheet)
Re-Assign Task Dates
Run Sheet Filter
View Options
Online Panel
Online Panel
Event Website Builder
Interactive (registration) sites
Attendee App
Create an Organizer App
Creating the Mobile Organizer App
Configuring your Organizer App
Organizer App Style Settings
Using the Local Storage Option
App Store
Express Actions Panel
Bulk Cancelation
Bulk Change
Bulk Creation
Bulk Delete
Bulk Add Engage Points
Duplicate Finder
Import Data
Open/Close Payment Batches
Update Contact Store
Waitlist Management (in Express Actions)
Apply CE Credits
Auto Event Check In
CE Course Attendance
Exhibition Stand Allocation
Function Table Allocation
Issue Invoices (in Express Actions)
Meeting Matching (in Express Actions)
Name Badges (in Express Actions)
PDF Merge Doc
Process GDS Data (import travel bookings)
Re-Issue Invoices
Room Release
Comprehensive & Standard Exports (including Quick Exports)
Info on apps & portals
Presentation & Speaker Apps/Portals
Presentation Portal
Reviewer Portal
Abstract Workflow App
Live Session & Presentation Apps
AV Technician App
Presenter Prep Room App
Live Q&A App
Live Poll Results App
Onsite Check-In & Management Apps/Portals
Access Control App
Bulk Check-In App
Collection App
Onsite Portal
Self Check-In Kiosk
General Attendee Management Apps/Portals
Event Info Site App
Function Table Allocation App
Photo Review App
Hotel Room Availability App
Group Management Apps/Portals
Group Registration App
Group Accommodation Portal
Group Allocation Portal
Client & Vendor Portals
Client Info Portal
Dietary Requirements Portal
Hotel Portal
Exhibitor & Sponsor Apps
Exhibition Portal App
Sponsorship Portal App
Continuing Education & Membership Portals
Member Portal
CE Instructor Portal
CE Portal
Meeting Matching Apps
Pre-Scheduled Meeting Preference App
Meeting Diary App
EventStream (Social Media) & Gamification Apps/Portals
EventStream Engage Analytics App
Engage Redemption App
EventStream Leader Board App
EventStream Wall App
EventStream Album App
Education Webinar library
March Webinar 2024 - Attendee Financials
January Webinar 2024 - Mastering Merge Docs
November Webinar 2023 - Making a splash with your Event Website
August Webinar 2023 - Taking the hassle out of hotels
June Webinar 2023 - Understanding Reports in EventsAir
May Webinar 2023 - Making Gamification Work for your Event
April Webinar 2023 - Making the Most of Exhibitions and Trade Fairs in EventsAir
March Webinar 2023 - Advanced Abstract & Presenter Management
February Webinar 2023 - Abstract & Presenter Management - Intro
OnAIR platform information
Virtual & Hybrid Events in the OnAIR Platform
Planning content for your virtual or hybrid event
External Services needed to use OnAIR
Tips on producing a great virtual event
AIRCast and AIRCast Studio
More about the AIRCast streaming platform
AIRCast Studio
Using Language Interpretation and Closed Captioning
Interpretation Volume Control
Introducing AIRCast Studio Lite
The OnAIR Portal
Configuring your OnAIR Portal
OnAIR Portal Options
Control Room - OnAIR Portal
OnAIR Portal Options
App Settings - OnAIR Portal
2D Mode Settings - OnAIR Portal
3D Mode Settings (Optional) - OnAIR Portal
Remote Attendee Mode Settings (when using OnAIR)
OnAIR Portal Sponsor Settings
AIRCast Session Lower Third Graphics
Poster Sessions - OnAIR Portal
Virtual / Hybrid Functions in the OnAIR Portal
Exhibitions - OnAIR Portal
Meeting Hub - OnAIR Portal
Live Support - OnAIR Portal
Analytics Dashboard - OnAIR Portal
Help Widget - OnAIR Portal
Advanced Style Settings - OnAIR Portal
EventStream in the OnAIR portal
Setting Up Your Virtual Content
Setting Up Your Virtual Content
Setting Up Virtual Attendee Registration (and Live Streaming)
Creating Webinar Sessions
Creating Pre-Recorded Sessions
Creating a Live Broadcast Session
Creating AIRCast Studio Sessions
Creating Targeted Sessions and Functions
Creating Virtual Networking Functions
Creating Virtual Conversation Groups
Creating Interactive Workshops
Setting Up The Control Room
3D Mode in OnAIR
Remote Attendee Portal
Advanced Functionality
Advanced Functionality of OnAIR
Pre-Session and Post-Session Videos and Images
OnAIR Advanced Functionality - Live Support for Attendees
Gamification with EventStream Engage
Meeting Hub
Meeting Matching in virtual or hybrid events
Exhibitor Lead Management
Exhibitor & Sponsor Promotion in OnAIR (and EventsAir)
Suggested Questions for Exhibitors
Exhibitor Live Presentations
Resource Gallery
Analytics
Analytics in the OnAIR Portal
Exhibition Analytics
Analytic Reports (OnAIR)
OnAIR Additional Resources
White Papers and Briefings (OnAIR)
Handouts and Explainer Videos
Video snippets (for clients)
Sound Clips
Presenter Information - Sessions in the OnAIR Portal
Version & Platform Updates
Version info
Version Info Overview
Version 15.1 SP4 - April 23rd
Previous version & service pack info
Version 15.1 SP3 - February 6, 2024
What's New in EventsAir 15
Version 15.1 SP2 - December 7, 2023
Version 15.1 SP1 - November 28, 2023
Version 15.1 - November 7, 2023
Version 15 SP6 - September 28, 2023
Version 15 SP5 - August 15, 2023
Version 15 SP4 - June 22, 2023
Version 15 SP3 - May 23, 2023
Version 15 SP2 - March 16, 2023
What's New in EventsAir 14
What's New in EventsAir 12.1
What's New in EventsAir 12.0
What's New in EventsAir 11.1
What's New in EventsAir 11
What's New in EventsAir 10
What's New in EventsAir 8.0
What's New in EventsAir 7.2
What's New in EventsAir 7.1
What's New in EventsAir 7.0
What's New in EventsAir 6.1
What's New in EventsAir 6.0
What's New in EventsAir 5.1
What's New in EventsAir 5.0
What's New in EventsAir 4.2
What's New in EventsAir 4.1
What's New in EventsAir 4.0
What's New in OnAIR Version 6
What's New in OnAIR Version 5.1
What's New in OnAIR Version 5
What's New in OnAIR Version 4
What's New in OnAIR Version 3
What's New in OnAIR Version 2
What's New in the February 2021 OnAIR Feature Pack
What's New in the October 2020 OnAIR Feature Pack
EventsAir Platform Updates
EventsAir Azure Migration - Overview & FAQs
Azure migration - extra information and miscellaneous FAQs
EventsAir Azure migration - Payment Gateways with Static IP addresses
EventsAir Azure Migration - Custom Domains
EventsAir Azure Migration - Custom Development
EventsAir news
News Archive
Support desk & FAQs
EventsAir Pay
Getting Started with EventsAir Pay
EventsAir Pay User Guides & How-to Information
EventsAir Pay FAQ's
EventsAir Pay Fee Schedule
EventsAir Pay - FSG (Financial Services Guide)
Product Disclosure Statement
EventsAir Pay Terms & Conditions
Other EventsAir Pay Terms & Conditions
EventsAir Pay Privacy Policy
Home
Which button does what
Setup Panel (set up your event)
Setting up modules (Registration, Functions, Accommodation, Exhibitions etc)
Accommodation module (setup)
Hotel Setup
The hotel setup allows you to define many settings of your chosen hotels, including inventory, sub blocks, amenities and more.
Hotel Setup
Add Room Type